How to Print Half Letter Size Pages on Windows | Printing Guides

How to Print Half Letter Size Pages on Windows | Printing Guides | Rourke Planners

So you've done your research, you bought your perfect planner pages, and now... you're stuck. How do you print those beautifully designed and artfully crafted planner pages that you bought maybe here? Well I am about to show you. If you're interested in seeing all the print tutorials, you can hop on over to this page. But in this post I'm going to show you how to print half-letter size pages in Windows.

So before we hop in - Half-Letter size pages measure at 5.5" x 8.5" and they fit into junior binders, junior discbound notebooks, and A5 size 6-ring organizers like filofaxes or large Kikki-Ks. If you're looking for planner pages in this specific size you can see what I offer in my shop here

What you'll learn:

Below I go through 3 methods for printing both a full, dated planner (think 2017 daily planner) and a DIY, fill-in, random page planner. I talk about the basic steps that you'll need to go through, and at the bottom I include a screenshot walk-through to give you a better visual. For windows, I've included a walk-through of my current Canon MG7720 printer (inkjet) as well as my previous Samsung printer (laser).

From start to finish, you will need the following items:

1 a computer with Adobe Reader

I always suggest having the latest Adobe Reader program. It's free and it works the best with my pages (and most pages) because I design in Adobe. 

2 printer and printer paper

3 a paper cutter of some sort

4 a hole punch

If you want more info on planner basics check out this blog post .

And now a disclaimer:

While I try to do my best to cover as much as I can when it comes to printing, I cannot know what every printer is like. I also cannot promise that my ways of printing will work for you or will turn out as well as they do for me. I do suggest that if you are having issues with your printer you google the problem first, as those familiar with your printer will likely be able to help you more than I can. If you can't find your answer, feel free to leave a comment and I can try my best. I also suggest that you be aware of your printers capabilities before you purchase any planner pages. 

Also everything is based on using US Letter size paper as the basic printer paper.

Download disclaimer - Please don't share any files from Rourke Planners with others - instead share the website URL with your friends, enemies, or awkward acquaintances. 
Any files, free or purchased, from Rourke Planners are copyrighted works and for personal use only. You may not sell, distribute, edit, or claim any version of this file as your own. Feel free to share your usage of these files on social media - you don't have to tag me but it's super appreciated. Tag me on instagram with @RourkePlanners or #myrourkeplanner.
 

printing a dated planner - 'as is' method

This is always my suggest method of printing your planner pages. It's much easier to get pages in order for a dated planner or to get double sided pages for other pages. The basis of this method is that you have pre-cut pages and you print 'as is' - meaning in that page size. As a note - even if your printer doesn't list half letter as an option for print sizes, you can probably use the 'custom' size option. Half-Letter is 5.5" x 8.5".

step 1 - open your pages in adobe reader

step 2 - hit print

Under 'Page Size + Handling', be sure 'Actual Size' is selected.

You can also select 'Print on Both Sides' in this box.

step 3 - hit properties

This box is more customized to your printer. You'll want to be sure you have 3 things right:

Size

Be sure the paper size is correct. In this case, you'll make sure it's set to Half-Letter / 5.5" x 8.5". Many printers will allow you to set a custom paper size if the desired one isn't available.

Quality

Select your desired print quality. I always suggest printing at a good quality so you have a good planner. This may mean simply 'high' quality, or you can select 'photo' quality, whichever is better. You can also manually adjust the color settings on some printers to get a more accurate match to the screen output.

Double Sided

This may be displayed as 'double sided' or 'duplex' printing. Be sure to select it if your printer can handle it. If it is letter or half letter, it should be able to. My printer, for example, can automatically print letter size double sided but to print half-letter double sided you need to change it to manual. This means it prints out one side of the stack, you put the paper back in, and then it prints the other side. My printer cannot print personal side double-sided, so I have to print those one at a time. If you aren't sure what your printer can do double-sided, you can either google or just try it out & see. 

step 4 - print

Now all you need to do is print! And punch holes in the pages.

 

canon walk through:

1 Print Box - Actual Size is selected, Print on Both Sides is Selected
2 Properties - Duplex Printing is selected, High quality selected, Half-letter size paper selected
3 Changing the color output to match
4 Duplex printing is selected, but I uncheck 'automatic' because my printer cannot print half-letter automatically duplex. Instead I have to feed the paper back into the printer once it does all the odd sides.
5 All good!

samsung walk-through:

1 Print Box - Actual Size selected, Print on Both Sides selected
2 Properties - Long Edge (Duplex) printing selected
3 Half Letter Size selected
4 Desired Print Quality Selected
5 All good!

 

printing a dated planner - 'booklet' method

This method is for anyone whose printer cannot print on small enough paper. It will print your pages on letter size paper at their proper size. Once the stack is printed out, you fold the stack in half and bam - all the pages are double sided and in the right order. You just need to cut out the pages AFTER you print them. 

If you're wondering how you'll know where to cut, I created a simple cut lines printable available below. You can print it on the paper before or after you print your pages. I cannot promise it will line up perfectly, however - that's really up to your printer. (You can see why I suggest the first method). Or, since this is half-letter, you can fold the paper in half to create a crease. Personally, I have a piece of tape marked on my paper cutter for quick cutting. And if you're wondering, yes - the guide is just a line down the middle of a landcape letter size page. But I made it anyway. Because I care.

step 1 - open your pages in adobe reader

step 2 - hit print

Under 'Page Size + Handling', select 'booklet'. You'll see your paper is now landscape and the cover page is on the right side.

step 3 - hit properties

This box is more customized to your printer. You'll want to be sure you have 3 things right:

Size

Because we're printing in booklet, be sure your paper size is set to US letter (8.5" x 11"). Otherwise everything will be super tiny.

Quality

Select your desired print quality. I always suggest printing at a good quality so you have a good planner. This may mean simply 'high' quality, or you can select 'photo' quality, whichever is better. You can also manually adjust the color settings on some printers to get a more accurate match to the screen output.

Double Sided

So this is one that really depends on your printer. From my experience with multiple printers, you do not need to have 'double sided' selected as that is kind of the point of booklet printing. But I can't know your printer. So... I don't select it for mine, but there's no harm in selecting it, I guess. I should have just put the shoulder shrug emoji here.

step 4 - print

Now print! Once the pages are printed you may be like 'hey they're out of order!', and they kind of are unless you fold that stack of paper like a playbill and everything is in order. So cut out your pages and get them in the right order, then you can punch them. 

canon walk through:

1 Print Box - Booklet is Selected
2 Properties - Paper size is letter and high quality
3 Paper size is indeed letter

 

printing random pages - 'as is' method

So I won't run through this again, but if you're printing fill-in dated pages or add-on pages (like any of my planner packs or bundles), this is your safest bet. You can be sure that your pages will be printed in order and double sided. 

 

printing random pages - on letter paper

OK, so. You have a bunch of pages and you need to print them on letter paper because your printer can't handle the smaller paper size. And it's a conundrum. Enter, the click-and-add template. Patent Pending. Just kidding. I created a PDF that you can insert other PDFs into, so you can print your pages in order and double sided. Personally, I think it's super cool.  

Quick on how to use the template - you can add any PDF to the template (though I'm not sure how secured PDFs will fare) OR image files (JPEG/PNG). Super excited about that because the first time I made this template it could only use PDFs. You can import individual pages from a multi-page PDF simply by scrolling through once you click on the box (you'll see below).

Small note on the template is that it may cut off the edges of your planner. On my pages everything is fine except for my copyright symbol at the bottom (it's half cut off).

If you have any questions feel free to leave a comment.

step 1 - decide on your page order

Because we're getting all DIY here, you'll need to figure out your page order. Now if you're just looking to do double-sided, this is pretty easy. Box 1 + 2 are the first page (front and back), box 3 + 4 are the second page (front and back). Notice they aren't 'in order' on the PDF. Just follow the number and all will be well.

If you're creating a planner that has facing pages, such as a 'week on 2 pages' planner, be sure to include a cover and back page so that the proper pages will face each other. 
As an example:
Box 1 - Cover Page
Box 2 - MTW
Box 3 - ThFSS
Box 4 - MTW
then continue with alterating sides (so the next piece of paper, Box 1 will be ThFSS) until you have enough weeks. Then at the end, instead of MTW as box 4, it will be the back cover/notes  page/empty. 

If you do it this way, then the back of page 1 is facing the front of page 2. 

step 2 - hit print

Under 'Page Size + Handling', select 'Actual Size'. You're printing landscape on US Letter (8.5" x 11").

step 3 - hit properties

This box is more customized to your printer. You'll want to be sure you have 3 things right:

Size

Be sure your paper size is set to US letter (8.5" x 11").

Quality

Select your desired print quality. I always suggest printing at a good quality so you have a good planner. This may mean simply 'high' quality, or you can select 'photo' quality, whichever is better. You can also manually adjust the color settings on some printers to get a more accurate match to the screen output.

Double Sided

You'll want to be sure 'Double Sided' or 'Duplex' printing is selected. The significant difference for this method is that you need to change the 'binding' or 'stapling' side to short side. This makes sure the printer will print both front + back facing the same direction. Otherwise the back sides will be upside-down. Womp womp.

step 4 - print

Print! And watch the magic happen.

step 5 - rinse + repeat

Now just scratch those pages of your list and do it again with the next 4 pages.

canon walk-through:

1 open the click + add template. when you hover over the empty areas it will instruct you to add certain pages.
2 once you click the area you'll be prompted to browse for your file. This can be an image or a PDF.
3 select your file and select what page you would like to add (if it is a multi-page PDF). Click OK.
4 continue on, noting that the pages are out of order. This is how the page will be printed back to back properly.
5 if you want to select a different page in a multi-page PDF, all you need to do is scroll. Fill in all 4 pages.
6 In the Print Box - You will select either 'Actual Size' or 'Shrink Oversized Pages'. This will depend on your printer. I was able to get away with Actual Size but I suggest you do a test print on draft. Also be sure that Double Sided printing is selected, and be sure 'short edge' binding is selected. This ensures that page 2 is not upside down.
7 Properties - Letter size and high quality are selected
8 Duplex printing and short edge binding selected.

 

Hope this helps you in your planner printing! If you have any questions feel free to comment below, or if you've found a solution to a problem you've been having please comment too - I'm sure others are having that same issue.

Happy Planning!
Amanda